Medical Documentation Standards for Attendance Exceptions

Implementation Date: April 1, 2024
Position(s) Responsible for Administering this Policy: Student Services
Date of Last Revision:April 1, 2025

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Policy:

To maintain the integrity of attendance records and ensure fair treatment for all students, the following standards apply when submitting medical documentation (e.g., doctor’s notes) to excuse absences:

1. Documentation Requirements

To be considered valid, medical documentation must:

  • Be written on official letterhead or a stamped prescription pad from a licensed medical practitioner.
  • Include the student’s full name, as recorded at Pacific Link College.
  • State that the student was medically unfit to attend class, including:
    • Date(s) of illness or expected recovery period.
    • Clear indication that rest or absence from school was recommended.
    • Include the physician’s full name, contact information, and signature.

2. Timelines for Submission

  • Documentation must be submitted within 3 business days of returning to class unless exceptional circumstances apply.
  • Late submissions may not be accepted without prior communication with a Campus Coordinator or Student Services.

3. Verification Process

Pacific Link College reserves the right to:

  • Verify submitted medical documents by contacting the issuing clinic.
  • Request additional supporting information where necessary.
  • Reject documentation that appears altered, incomplete, or fraudulent.

4. False or Misleading Submissions

  • Submitting false or forged medical documents is a serious academic offense.
  • Students found to have submitted falsified documentation may be subject to disciplinary action, including suspension or dismissal.

5. Excused Absence Limitations

Valid medical documentation may excuse up to 5 consecutive days of absence.
Longer periods may require a formal medical recovery plan and approval from Academic Affairs.

6. Special Cases

For chronic, ongoing or recurring medical conditions, students may apply for a Medical Accommodation Plan through Student Services with appropriate supporting documents.